Community Association Management

Jack Forehand, Realtor ®, CAM                         Marie Forehand,CPM,CAM                                     Shirley Holland, ARM, CAM
Licensed Community Association Manager           Certified Property Manager                                  Accredited Residential Manager
                                                                      Licensed Community Association Manager                Licensed Community Association Manager

Choosing the best management company to manage your association
is a very challenging step.

Below are specific services provided by Forehand Realty Co, which set us apart from other Association Management firms. Although many Community Association Managers will perform some of these services, few will perform them as thoroughly and conscientiously as we do. Please consider this information when creating the specifications for your professional Community Association Manager.

Please check all of the services that you feel your association may require from a management company and we will give you our best quote and you can compare that to the service you are now receiving.

1. q Maintenance of all vendor contracts to include bidding, hiring and monitoring.

Oversee maintenance and grounds keeping of the common elements and engage, on behalf of the Association, any independent contractors (licensed and insured) required to perform any needed maintenance or repair to roadways, signage, roofs, painting, trash removal or improvement thereto.

2. q Inspect the common elements and advise the Association, in writing, of any matters requiring attention. Please check the timeframe you require. Weekly _____ Monthly _____ Quarterly _____

3. q Inspect member’s property for adherence to restrictive covenants with follow up. Check the timeframe you require.
Weekly _____ Monthly _____ Quarterly _____

4. q Forehand Realty Co will develop a monitoring log of all identified violations and provide the Board with a summary report at Board meetings. This service includes identification of violations, all activity, and letters sent.

1. q Payment of all approved expenses and costs of managing your Association. Pay invoices and annual state filing fees.

2. q Assistance in establishing and maintaining a separate savings account in the name of your Association for such funds that your Association may direct to be placed for common element replacement or contingency reserves for capital improvement projects approved by your Association.

3. q Establishment of bank and checking accounts as approved by the Board of Directors and reconciliation of said accounts.

4. q A monthly accounting of all funds collected and disbursed on behalf of the Association on or about the 20^th of the month following the end of each monthly period.

5. q Assistance in preparing an annual operating budget for your Association by providing standard reports of current year income and expenses.

7. q Furnish all records for completion of audits, tax returns, etc. as required by the Governing Documents of the State of Florida.

9. q Investment of Reserve Funds as approved by the Board of Directors for the Association.

1. q Coordinate any and all Legal matters with the Association, Board and Attorney.

2. q Coordinate all delinquency collections and liens for the Association via the Attorney as approved by the board.

1. q Collect all assessment fees, charges, and other amounts receivable on the Associations account in connection with the management of the Association.

2. q Mail notices to each owner of the Annual Assessment or of any Special Assessment levied and send other notices so directed by the Association.

1. q Preparation and attendance of Board Meetings;
Monthly _____ Quarterly _____ Annually _______ including Annual Meeting and Elections.

1. q Maintain all books, records and accounts for the Association and furnish the Association with copies of all correspondence sent from and to Forehand Realty Co concerning your association.

2. q Transcribe or reduce to written format and maintain all Minutes taken by the Secretary of the Association.

1. q Contract upon approval of the Association for an annual compilation to be conducted of the Association’s books, records and accounts by an independent Certified Public Accounting firm.

2. q Prepare and distribute notices to each owner at the direction of the Board of Directors.

3. q Send Monthly _____ Quarterly ____ Annual _____ reports to the Board of Directors.

5. q Coordinate and expedite and Community Covenants and Restriction document changes.

6. q Complete additions, deletions and changes to the Association’s database for owners, renters, addresses, alternate addresses, and communications.

1. q Purchase any supplies or materials necessary for the proper administration and general correspondence of the Association. Payment for same shall be disbursed from the Association’s common expense fund and postage to be billed at actual cost.

1. q Assist in the procurement of Insurance Coverage for the Association and Board.

1. q Receive and respond to owner correspondence as follows: (a) arrange for the correction of owner complaints which the Association has authorized specific remedies; (b) refer back to the owner any complaint for which the owner is responsible; (c) refer to the Board of Directors any complex matters.

To give you a quote we will need from you the number of units and the amount of dues per
Month ______ Quarter ______ Annual ______.

Our management agreement gives both parties the privilege to cancel with a 30 day notice without penalty or delay. This is intended to make both parties comfortable in the event it is not working out as anticipated.