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Choosing the best management company to manage your association is a very challenging step

Below are specific services provided by Forehand Realty Co, which set us apart from other Association Management firms. Although many Community Association Managers will perform some of these services, few will perform them as thoroughly and conscientiously as we do. Please consider this information when creating the specifications for your professional Community Association Manager.

Please check all of the services that you feel your association may require from a management company and we will give you our best quote and you can compare that to the service you are now receiving.

Maintenance

1. Maintenance of all vendor contracts to include bidding, hiring and monitoring.

Oversee maintenance and grounds keeping of the common elements and engage, on behalf of the Association, any independent contractors (licensed and insured) required to perform any needed maintenance or repair to roadways, signage, roofs, painting, trash removal or improvement thereto.

2. Inspect the common elements and advise the Association, in writing, of any matters requiring attention.

4. Provide an emergency answering service for use by the Board of Directors and all owners for non-business hour emergencies. Response to any emergency will occur within a reasonable period of time commensurate with the type of emergency.

5. Maintenance of all Gate operations used by a Gated Community.

Financial

1. Payment of all approved expenses and costs of managing your Association. Pay invoices and annual state filing fees.

2. Assistance in establishing and maintaining a separate savings account in the name of your Association for such funds that your Association may direct to be placed for common element replacement or contingency reserves for capital improvement projects approved by your Association.

3. Establishment of bank and checking accounts as approved by the Board of Directors.

4. A monthly accounting of all funds collected and disbursed on behalf of the Association on or about the 20th of the month following the end of each monthly period.

5. Assistance in preparing an annual operating budget for your Association by providing standard reports of current year income and expenses.

6. Reconcile monthly bank statement.

7. Prepare monthly and annual Balance Sheet and Income Statement.

8. Furnish all records for completion of audits, tax returns, etc. as required by the Governing Documents of the State of Florida.

9. Assist the Board with the coordination of Yearly Budget and Annual Audit

10. Investment of Reserve Funds as approved by the Board of Directors for the Association.

11. Preparation, maintenance and/or distribution of:

Assessments

1. Collect all assessment fees, charges, and other amounts receivable on the Associations account in connection with the management of the Association.

2. Mail notices to each owner of the Annual Assessment or of any Special Assessment levied and send other notices so directed by the Association.

3. Coordinate all delinquency collections and liens for the Association via the Attorney as approved by the Board.

4. Maintain records of homeowner balances.

1. Preparation and attendance of Board Meetings: (including Annual Meetings and Elections)

2. Follow-up and assignments from all Board Meetings.

1. Maintain all books, records and accounts for the Association and furnish the Association with copies of all correspondence sent from and to Forehand Realty Co concerning your association.

2. Record, Transcribe and maintain all Minutes taken by the Secretary of the Association.

Reports

1. Contract upon approval of the Association for an annual compilation to be conducted of the Associations books, records and accounts by an independent Certified Public Accounting firm.

2. Prepare and distribute notices to each owner at the direction of the Board of Directors.

3. Send Monthly and Annual reports to the Board of Directors.

4. Forehand Realty Co will develop a monitoring log of all identified violations and provide the Board with a summary report at Board meetings. This service includes identification of violations, all activity, and letters sent.

5. Coordinate and expedite any Community Covenants and Restriction document changes.

6. Complete additions, deletions and changes to the Associations database for owners, renters, addresses, alternate addresses, and communications.

Purchases

1. Purchase any supplies or materials necessary for the proper administration and general correspondence of the Association. Payment for same shall be disbursed from the Associations common expense fund and postage to be billed at actual cost.

1. Assist in the procurement of Insurance Coverage for the Association and Board.

Complaints

1. Receive and respond to owner correspondence as follows: (a) arrange for the correction of owner complaints which the Association has authorized specific remedies; (b) refer back to the owner any complaint for which the owner is responsible; (c) refer to the Board of Directors any complex matters.

2. Answer and respond to all phone calls and emails received from residents.

3. Letters and follow-up for all violations.

Legal

1. Coordinate any and all Legal matters with the Association and the Board.

Additional Services needed and/or Comments

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